More than 400 million people around the world trust Dropbox with storing their files. Indeed, it is one of the most popular cloud service around. Why? Mainly, thanks to its simplicity, which is very attractive when it comes to complex problems, like folder syncing. You just set it up and forget about it – Dropbox just works. But if you dig a bit deeper into the application, you will find out that there are plenty of different perks that will make your life easier. Here are some hacks for those who use Dropbox.
1. Get more free space.
Every Dropbox user gets 2GB of free space, and you can earn more space by inviting your friends to install Dropbox on their computer. For every friend who joins Dropbox, you both get 500MB of bonus space (up to a limit of 16 GB). Well, this trick is something you might have known before. But what about other ways? You can also:
– Connect your Facebook account for 125MB
– Connect your Twitter account for 125MB
– Follow Dropbox on Twitter for 125MB
– Send a feedback to Dropbox for 125MB
– Download Maibox and sign in with your Dropbox account for 1GB
Check out all the ways how to get extra space for your Dropbox here.
2. Share really BIG files and folders.
If you ever have tried to send a huge file via email, you are probably familiar with the pain. Time to end this frustration: use Dropbox. First of all, you can invite people to add their files to your folder by right-clicking on it and using the button “Share”. Invite people by email or send them a link to your folder, so that they have a permission to work with it. When you work on something in a shared folder, files are updated across every participants’ folder. You can also unshare a folder any time, if you are the one who created it. In this case, all the files will be removed from other members’ Dropbox. There is also an option to let members keep their own copy of the folder and its contents. Learn more about unsharing Dropbox folders here.
3. Use your Dropbox offline.
You might need some files, like important documents, tickets or scans when there is no Internet connection. This kind of situations shouldn’t spoil your plans. In the mobile app, there is an option to mark photos or files, so that you can use them offline. Just tap on the file and press “Available offline”.
4. Save space on your hard drive.
First of all, if there is not enough space on your computer, move some files to Dropbox. Second, don’t sync all the folders. Some of your devices that sync automatically with your Dropbox, can’t handle particularly big files and folders. Use Selective Sync – a feature of the Dropbox desktop application that allows you to select only the folders you want to be synced to your computer, in case you don’t need them all the time. In order to enable Selective Sync, head to the Dropbox preferences on your desktop, from the menu bar. Select the “Account” tab and click the “Change settings” button. Now you can tick the folders that you want to sync with your device. This feature is especially handy if you want to save space on netbooks and other computers with small hard drives – that is basically why we need a cloud storage. For more elaborate instructions, go here.
5. Restore deleted files and revise previous versions.
Did you accidentally delete an important company presentation or the whole folder with your holiday photos? Happens to the best of us. No worries, Dropbox keeps the deleted files for 30 days after you erase them. Go to the file browser on the Web and click on the trash can icon near the search box. You will see all the deleted files in gray color. Right-click on the file you want to undelete and click “Restore” – voilà! Who said that things can’t be undone? You can also revise previous versions of the saved documents. Right-click on the file, click on “Previous versions” and pick the one you want to work with.
6. Share your screenshots in a snap.
Click on the Dropbox icon in the menu bar, select “Import” and check “Share screenshots using Dropbox”. From now on, whenever you take a screenshot, the application will automatically save it to a folder named Screenshots in your Dropbox folder. The link to the screenshot will be automatically copied to the clipboard, so that you can immediately paste it anywhere: in a Slack message, an email or on Facebook wall. Anyone who clicks on the link will see your screenshot on a preview page on the Dropbox website.
7. Make Dropbox sync faster.
By default, Dropbox limits the speed of uploading files to the cloud to 75% of the maximum upload speed. If you often work with big files, you would consider speeding up the upload process. Go to the Dropbox preferences on your desktop, from the menu bar, select “Network”, click on “Bandwidth: Change Settings”, then on the “Download rate” and “Upload rate” sections to remove limits or set a specific speed.
8. Back up Facebook, Instagram and Flickr pictures, Gmail attachments and more.
First, add a Web app called If This Then That that allows users to create chains of simple conditional statements, called “recipes”. Basically, you give the app a task to do “that” if “this” takes place. For instance, “if it’s going to rain tomorrow, send me an email” or “if I post something on Twitter, save my tweet to Google Drive”. Connect IFTTT to your Dropbox and start giving tasks, or defining recipes. If I post a picture on Instagram (Facebook, Flickr), save it to Dropbox. If I add files to Google Drive, add them also to Dropbox. You can even save all the attachments you receive via email directly to Dropbox, or download favorite songs from SoundCloud.
9. Get awesome apps and connect them to Dropbox.
Dropbox has handy features and simple interface but sometimes they are not enough. You can upload some apps and connect them to your Dropbox – to make your life easier and to save the stuff that needs to be saved.
Do you have a download link but have no time to deal with it right now? URL Droplet allows you to paste in the link for a file and have it download straight to your Dropbox.
GoodReader ($4.99 on iPad) allows you to edit PDFs. The app can be synced with Dropbox, so that you can easily share the documents with people you’re working with.
Scanbot (free, iOS and Android) lets you scan any document using your phone camera. Great for scanning receipts, contracts, handwritten notes QR-codes, barcodes – and instantly turn the scans into JPEG or PDF. The app also allows to highlight important information, attach comments or add your signature to any document. The files can be saved to a custom folder in Dropbox, as well as Evernote, Google Drive, OneDrive, and Box.
10. Turn photos you store on Dropbox into a photo book.
Are you back from holidays, and now your Dropbox is filled with great pictures? Or maybe you have created a shared folder after the family reunion, so that everyone is able to upload their pictures and stay up to date about what is going on with the other family members? Way to go, it’s great that you thought about backing your photos up. What about printing the best of them out? Dropbox might be the best way to store your memories digitally; Dropbox Photo Book, on the other hand, is perfect for making a real hardcopy of your memories: emotions that you can hold in your hands. Try PastBook: go to the website, select the option “Create from scratch” and pick the best photos from your Dropbox folder – Dropbox Photo Book is ready! You can also add captions to your pictures, change the background colors, rearrange photos and more! Learn how to make a Dropbox Photo Book here or create a Dropbox Photo Book now!